Example of the completed PivotChart after it was added to a Report Prepare to Share: Export the Data Key Concept: Export the data out of Access.   Plan: Prepare the data with two different methods: a Crosstab Query and a Report. The Crosstab Query presents the data in a Table. The Report uses a query that can be part of a Mail Merge in Microsoft Word.   What Are the Steps? Create a Crosstab Query and analyze the results. Also, create a Report that can be exported in several formats. Then export the data into formats that can be shared: Word, Excel, XPS and PDF.   Why Use This Method? When the Report is in Print Preview, the data can be exported in several file formats that can be shared and sent by E-mail.